Avalon Heights International School: One Tree Hill Trek

Trek Disclaimer and Conduct Policy GAF Disclaimer: Unexpected Events and Additional Costs Please note: While we strive to provide a seamless and enjoyable adventure experience during your trek, unforeseen circumstances can sometimes arise due to the unpredictable nature of the mountain region. Potential Disruptions: Weather Conditions: Heavy snowfall, rain, or landslides can lead to route closures or changes in the itinerary. Local Regulations: Changes in local regulations or policies, such as those related to services, hot water provision, facilities, or insurance, may impact the trek. Emergency Situations: Medical emergencies, natural disasters, or political instability can necessitate unexpected deviations from the planned itinerary. Government Restrictions: Government regulations or advisories may restrict access to certain areas due to adverse weather conditions or other safety concerns. Other Uncertain Interruptions: Any unforeseen events that may disrupt the trek. Additional Costs: In the event of such disruptions, additional costs may be incurred for the following, which the participant will be responsible for: Emergency Transportation: Helicopter evacuations or alternative flight or road transportation arrangements may be necessary due to weather conditions or route closures. Accommodation Changes: If the original itinerary cannot be followed, we may need to make alternative accommodation arrangements. Insurance Premiums: While we recommend travel insurance to cover unforeseen expenses, please note that the cost of insurance is not included in our tour package. Participants must follow up with their insurance company for any disputes. We will assist with any required documentation or information from our organization but cannot guarantee insurance coverage. Other Uncertain Additional Expenses: Any unforeseen expenses that may arise due to disruptions. GAF’s Commitment: Despite these potential challenges, we are committed to your safety and well-being throughout your trek. Our experienced guides and local partners will do everything possible to ensure a safe and enjoyable experience. In the event of unexpected circumstances, we will provide support and assistance to help you navigate the situation. Important Note: We kindly request that you familiarize yourself with the terms and conditions of your travel and adventure cover insurance policies to understand your coverage in case of unforeseen events. GAF’s Financial Considerations: As a professional and ethical adventure trek organizer, we typically pay our local suppliers in advance to ensure smooth operations. This means that in the event of unforeseen circumstances, we may not be able to obtain refunds from our suppliers. As a result, we may not be able to absorb additional costs that may arise due to such disruptions, and the participant will be responsible for these costs. Government Restrictions: Please note that government regulations or advisories may restrict access to certain areas due to adverse weather conditions or other safety concerns. If such restrictions are imposed during your trek, we may need to alter the itinerary or terminate the trek early. In such cases, we may not be able to provide a full refund. However, we remain committed to providing the best possible experience and will do everything within our power to assist you during any unforeseen challenges. By booking this trek, you acknowledge that you have read and understood this disclaimer and agree to its terms and conditions.

Following is the process of registration: Step 1>> Click on Check Availability Button and proceed with the booking flow! You can choose to make payment of complete trek fees or partial booking Amount! Step 2>> GAF Medical Form Print and submit the Medical declaration Form Download Step 3>> GAF Indemnity Bond FOR ADULTS – Print and submit the notarized indemnity bond Download FOR MINORS – Print and submit the notarized indemnity bond Download Step 4>> Balance payment (1 month prior to your batch date) by login into the Trekkers Portal INR 5+ GST will be levied as platform fee for seamless service and continued user experience on our website. Further transaction charges will be levied as per policy of PayU India Private Limited based on choice of payment mechanism at trekkers end!

If cancellation is made one month or more prior to the trek, we will refund 100% of the paid amount (Except the Booking amount of Rs. 3,000) If cancellation is made 15 to 30 days prior to the trek, we will refund 50% of the fees amount. If the cancellation is made within 15 days prior to the trek, there will be no refund. If the trek gets cancelled due to any any natural calamities like Uttarakhand floods, Nepal Earthquake, Covid-19 pandemic, we will refund the trek fees deducting actual expenses incurred depending on the stage of the trek. In case of cancellation, please send email for the same on gafpune@gmail.com . Attach your bank details or cancelled cheque’s photo with your contact number. Expected refund process of 5-6 working days. Cancellation due to Force Majeure (natural calamities, government restrictions, etc.) under all activities: GAF will try to reschedule the event or provide a partial refund after deducting non-recoverable expenses already incurred (e.g., transport, permits, bookings, material preparation, etc.). Cancellation by GAF: In the unlikely event that GAF has to cancel the activity due to unavoidable circumstances, a full refund (subject to stage of Activity) will be issued or the event will be rescheduled in consultation with the client. Terms and Conditions for Trek Conduct and Cancellation: Please read detailed terms and conditions along with conduct policy: Trek Disclaimer and Conduct Policy! *** All the cancellation policies are subject to change as per Individual Activity and Stage of Activity at time of cancellation. Policy for Individual activity may differ subject to possible refund for different stages of such activity, please refer cancellation policy on individual trek or activity pages/documents.